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Lifelong Links Privacy Notice
We are committed to ensuring that your personal information is protected, used lawfully and respectfully and in a transparent manner.
Who are we?
The Council is a local authority providing a broad range of local government services, including Council Tax billing, social services, processing planning applications, waste collection etc.
The Council is a registered data controller with the Information Commissioner’s Office (ICO), registration number Z7517364.
Lifelong Links is a service for young people in care and care leavers, which aims to identity and engage relatives and other supportive adults who are important to them, and who can make a life-long commitment to that young person. This could be people the young person knows well or has not seen for a while (for example, friends, teachers, faith & community groups, previous foster carers) and even relatives that they have not yet met!
A trained Lifelong Links coordinator will work with the child or young person, to try and find the people they have identified, and arrange a meeting called a Lifelong Links Family Group conference so a plan can be made setting out how everyone can continue to support them and remain in touch.
In order to provide this service, we need to process certain personal information about you.
How we use your personal information
We will use your information for purposes such as mobility mapping, family trees and contacting family and friends.
If you are an individual a young person wishes to make contact with6 (e, we will initially process your personal information for the purposes of making contact.
Lawful basis for processing your personal information
The Council has to have a lawful reason to process your information. As such the Council will process your application as follows:
| Article 6 (e) Public Task | Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. |
Protecting your personal information
The Council endeavours to ensure that the services we provide comply with all data protection legislation, for example, the General Data Protection Regulations (GDPR), and the Data Protection Act 2018 (DPA 2018).
The Council has appropriate security and controls in place to prevent data loss, for example, hacking attempts, however, we cannot guarantee that the personal information you submit will not be intercepted.
Sharing your personal information
If you have been identified as someone who a young person wishes to make contact with, the Council may share your personal information with the young person and their network to assist in the development of activities such as creating a family tree. Your contact details will not be shared with the network without your agreement but will be held on the Childrens Services secure database on the child’s file.
We will only use your information for family finding and the Lifelong Links process and we will not share your personal information with anyone unless we ask your permission, or are legally required to do so, for example where it is necessary to protect a person from significant harm or to prevent crime.
Retaining your personal information
The Council will only keep your information for as long as is necessary, for the minimum amount of time, for the purpose it was collected, and in line with statutory and/or business requirements.
| Children and young people who have been in the care of the local authority (Looked After Children and Care Leavers) |
Date of birth +75 years If the child/young person dies before the age of 18 records will be retained for 15 years from their date of death |
International Transfer of personal information
Information is not transferred outside of the UK.
Automated decision-making / profiling
We do not use your personal information for automated decision making.
Cookies
To learn more about cookies, please visit our General Privacy Notice page.
Your Individual Rights
To learn more about your Individual Rights, or how to raise a concern, please go to our General Privacy Notice page.
Last Reviewed
Date: 25/03/2025